Text Reduction

The executive bullet that is a sentence is too long. The bullet that requires a verb phrase to be a complete thought is too long. The executive bullet is a noun phrase — a subject and a modifier — or a single short statement with a number. "Processing time: reduced 34%" is a bullet. "AI processing time was reduced by 34% compared to the manual baseline in the Q3-Q4 pilot period" is a sentence that belongs in the speaker notes, not on the slide.

## TEXT REDUCTION — BEFORE / AFTER

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BEFORE (sentence bullets — too long)

• The AI pilot was able to significantly reduce the time required
  to process each claim from an average of 8.2 hours under the
  previous manual workflow to 1.4 hours under the AI system,
  representing an 83% improvement in processing speed.

• Error rates declined substantially during the pilot period,
  moving from a baseline error rate of 12.4% to a current rate
  of 2.1%, which represents an improvement of 83% and brings
  error rates below the 3.0% threshold required for deployment.

• The total cost per claim processed was reduced from $11.80
  under the manual process to $4.20 under the AI system,
  reflecting a 64% cost reduction that, annualized at current
  volume, represents savings of approximately $3.2M per year.

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AFTER (noun-phrase bullets — executive-ready)

• Processing time: 8.2 hrs → 1.4 hrs (83% faster)
• Error rate: 12.4% → 2.1% (below 3.0% threshold)
• Cost per claim: $11.80 → $4.20 (64% reduction)
• Annual savings at current volume: $3.2M

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RESULT:
- From 127 words to 26 words
- Every number visible without reading sentences
- Executive scans in under 5 seconds vs. reads for 45 seconds
- The argument is identical; the format is executive-appropriate

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HEADLINE REDUCTION — BEFORE / AFTER

BEFORE: "An Analysis of the Results of the Q3-Q4 AI Processing
Pilot Across Multiple Metrics Including Cost, Speed, and Accuracy"

AFTER: "AI Pilot Beats Baseline on All Three Key Metrics"

Rule: headline is the conclusion (a claim), not the topic (a label).
The 'before' headline is a label. The 'after' is a conclusion.

1. Convert every sentence bullet to a noun phrase Find the number or the core claim in the sentence. Write it as: "[subject]: [value]" or "[metric]: [before] → [after]". Everything else in the sentence is either spoken by the presenter or moved to the appendix.
2. Remove every verb that does not carry a number "Was reduced" → just show the reduction. "Demonstrates" → show the demonstration. "Represents" → show the representation. Verbs in bullets are almost always carrying a number that can stand alone. Extract the number. Delete the verb.
3. Reduce headline length until it is a claim, not a label A headline over twelve words is almost always either a label or two claims. Find the one claim and state it in under twelve words. If the headline requires "and," it has two claims — pick one.